IFB 10212887 Rotor Field Poles Services

The California Department of Water Resources has issued an Invitation for Bid (IFB 10212887) for specialized manufacturing of rotor field poles for synchronous motor and generator units at four hydropower facilities within the San Joaquin Field Division, specifically targeting Buena Vista, Wheeler Ridge, Chrisman, and Edmonston Pumping Plants. The procurement seeks a manufacturer to design, engineer, and produce up to eight complete sets of spare rotor field poles with universal configurations for motors ranging from 8,500 to 80,000 horsepower, including associated tools, spare parts, and comprehensive testing services. Technical requirements include performing acceptance testing such as Megger tests, high-potential tests, turn-to-turn surge tests, and impedance tests in accordance with IEEE standards. Bidders must submit technical questions by November 19, 2025, with answers provided by November 21, 2025, and sealed bids are due December 9, 2025, at 3:30 PM, with a public bid opening on December 10, 2025, via Microsoft Teams. Contractors must hold either a General Engineering Contractors license (Class A) or Electrical Contractor license (C-10), employ at least one Professional Engineer, provide quality assurance and safety programs, and submit five current customer references demonstrating rotor field poles experience within the past three years.

The contract includes mandatory Disabled Veteran Business Enterprise (DVBE) participation requirements with incentive calculations ranging from 3 to 5 percent based on participation levels, along with optional Small Business (SB) and Non-Small Business (NSB) preference programs. Contractors must maintain comprehensive insurance coverage, including $1 million commercial general liability, workers' compensation, $1 million automobile liability, motor truck cargo liability, and $1-3 million errors and omissions insurance. The contract will have a three-year initial term with potential two-year renewal options and an anticipated start date of February 1, 2026. Payment will be structured progressively: 20 percent upon Letter of Acceptance, 20 percent upon engineering drawings, 20 percent upon raw material procurement, 20 percent upon Factory Acceptance Testing, 10 percent upon delivery, and 10 percent upon final project report submission. A five-year warranty is required on all manufactured rotor field poles from acceptance or placement in service. While specific award value is not explicitly stated, the comprehensive technical requirements and multi-site scope suggest a significant contract value for the selected manufacturer.