IFB 10212769 - Calibration services

The California Department of Water Resources (DWR) has issued Invitation for Bid (IFB) #10212769 for laboratory equipment calibration services in Yolo County, specifically targeting annual calibration services for scales and compression testing machines at two DWR facilities: the Bryte Soils & Concrete Laboratory in West Sacramento and the Oroville Field Laboratory. The procurement seeks a contractor to provide comprehensive calibration services over a three-year contract term, with an anticipated start in December 2025. The estimated contract quantities include 120 scale calibrations for equipment under 30,000g, 45 scale calibrations for equipment over 30,000g, and 12 compression testing machine calibrations throughout the contract period. Bidders must possess National Institute of Science and Technology (NIST) traceable calibration services accreditation per ISO 17025, and are required to complete calibration reports electronically within 3 weeks of service completion, ensuring all work meets NIST standards. Key procurement dates include bid availability on October 13, 2025, technical questions due by October 23, 2025, and bid submissions due by November 5, 2025, with bid opening scheduled for the same date. The contract will be awarded to the lowest responsible bidder meeting all specifications, with potential preference calculations for small businesses and disabled veteran-owned businesses.

The solicitation includes specific requirements for Disabled Veteran Business Enterprise (DVBE) and Small Business (SB) participation, mandating bidders to complete various certification forms and potentially partner with DVBE subcontractors. A comprehensive list of 14 certified DVBE subcontractors has been provided, including companies like Katin Engineering Consulting, Franklin Young International Inc., and Artemis United Inc., offering potential bidders multiple partnership options. While no specific total contract value is mentioned, the state emphasizes that no guarantee of work volume is provided, and the contract includes provisions for budget contingencies and potential termination if funding is not appropriated. Bidders are encouraged to use the provided link (https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true) to search for additional qualified DVBE vendors. The solicitation demonstrates a strong commitment to supporting diverse business participation while maintaining rigorous technical standards for calibration services.