IFB 09A1089 Building Automation System (BAS) Control Upgrades in Inyo County

This Invitation for Bid (IFB) is issued by the California Department of Transportation (Caltrans) for Building Automation System (BAS) Control Upgrades at 500 South Main Street, Bishop, California, serving Inyo County and Inyokern CDP. The procurement requires installation and software upgrades of a Delta Controls (non-proprietary) Building Automation System and Energy Management System (EMS), along with troubleshooting and repairs to Heating, Ventilation and Air-Conditioning (HVAC) systems. Key deliverables include system software upgrade and transition to enteliWeb, room-specific HVAC troubleshooting and repairs for four designated rooms, boiler and chiller system integration, and general EMS troubleshooting. All labor, materials, supplies, parts, tools, travel, equipment, and incidentals necessary for project completion must be provided by the contractor. Services shall be performed during normal business hours, Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding State holidays, with work estimated to commence March 1, 2026. An optional site inspection is scheduled for February 2, 2026, at 10:00 a.m., written questions must be submitted by 2:00 p.m. on February 5, 2026, and bids are due February 12, 2026, at 2:00 p.m., with bid opening at 2:30 p.m. the same day. Bidders must possess a current and valid California Contractors State License Board (CSLB) C-20 (Warm Air Heating, Ventilating and Air-Conditioning Contractor) or C-7 (Low Voltage Systems Contractor) license, must be authorized to work on Delta Controls systems, and must maintain Department of Industrial Relations (DIR) registration.

The procurement includes multiple incentive and preference programs: a five percent (5%) Small Business preference applies to certified Small Businesses, Micro Businesses, and Small Businesses for the Purpose of Public Works, and a five percent (5%) Disabled Veteran Business Enterprise (DVBE) incentive applies for 100 percent verified DVBE participation, with a combined incentive and preference dollar cap of $100,000. Subcontracting is not permitted under this agreement. The total bid proposal must not exceed $461,000, representing the maximum budget authorization for this project. Prevailing wage requirements apply if the total bid amount exceeds $15,000, and a Payment Bond equal to 100 percent of the contract amount is required if the bid is $25,000 or more. Insurance requirements include Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation with Employer's Liability limits of $1,000,000. The estimated award date is February 26, 2026.