IFB 08A4047, Elevator Maintenance in San Bernardino County

The California Department of Transportation (Caltrans) is soliciting bids under IFB 08A4047 for elevator maintenance on 10 elevators at its District 8 facilities in San Bernardino, with an optional site inspection on November 4, 2026 and bids due November 17, 2026. The IFB includes a 5% small business preference for certified small businesses, micro-businesses, or small businesses for public works, capped at a maximum preference amount of $50,000. A Disabled Veteran Business Enterprise incentive of 5% applies for 100 percent verified DVBE participation, and all combined incentives and preferences are capped at $100,000. Bidders must hold a current, valid C-11 Elevator Contractor license from the Contractors State License Board, be certified as a Certified Qualified Conveyance Company (CQCC), and maintain current Department of Industrial Relations registration.

The contractor furnishes all labor, parts, tools, equipment, materials, permits, and travel for preventive maintenance, routine and non-routine repairs, safety inspections, testing, adjustments, and lubrication. The portfolio includes two low-rise passenger elevators, four high-rise passenger elevators, one service elevator, and three hydraulic elevators. Routine services run Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays. Non-routine services occur on days and times the Caltrans Contract Manager specifies, including outside normal business hours and on state holidays. Prevailing wages apply, and a payment bond equal to 100% of total contract value is required if the bid exceeds $25,000.

The maximum allowable bid is $484,000, priced across separate line items for monthly preventive maintenance (60 months estimated), annual inspections and testing (5 annually), non-routine repairs (48 hours estimated), routine repairs (30 hours estimated), and five-year full load tests (10 each). Bid prices must include labor, equipment, tools, travel, insurance premiums, taxes, and incidental costs. The agreement runs five years, with estimated commencement on April 15, 2027 and expiration on April 14, 2032.

Written questions are due November 5, 2026 at 10:00 a.m. Bids are due November 17, 2026 at 2:00 p.m., with bid opening at 2:30 p.m. the same day. Caltrans proposes to award on November 24, 2026.