IFB 08A4026 Trash and Recycling Services in San Bernardino County

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is requesting bids on trash and recycling collection, hauling, and disposal services at its District 8 Southern Regional Office in Fontana, San Bernardino County under IFB 08A4026, with bids due September 24, 2026 at 2:00 p.m. Pacific Time. A five percent Small Business or Micro Business preference applies to certified firms, and a Disabled Veteran Business Enterprise incentive of five percent is available for verified 100% DVBE participation, with a combined incentive cap of $100,000.

The contractor must provide all labor, equipment, bins, and associated costs for scheduled and on-call collection services. The scope includes two 10-cubic yard roll-off bins and two 3-cubic yard bins for general trash, two 3-cubic yard bins for recyclable materials, and provision for six additional 10-cubic yard bins on an as-needed basis. The 10-cubic yard bins are collected no less than weekly; the 3-cubic yard bins are collected no less than twice weekly. Pickups occur weekdays between 8:00 a.m. and 5:00 p.m. excluding state legal holidays, with occasional weekend and holiday work at the Contract Manager's discretion. Bidders must submit unit prices per bin for each line item, with all costs including labor, equipment, travel, disposal fees, insurance premiums, taxes, and incidentals.

A valid Motor Carrier Permit from the California Department of Motor Vehicles is required at bid submission and must be maintained continuously throughout the contract term. No subcontracting is permitted. The winning bidder must provide certificates of insurance within 10 working days of award, including Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation with Employer's Liability of $1,000,000. The contract term runs February 1, 2027 through November 14, 2028, with an estimated award date of October 5, 2026. Questions are due September 17, 2026 at 5:00 p.m. Bids must be mailed or hand-delivered; electronic submissions are not accepted.