IFB 08A3887 Trash and Recycling Services

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) #08A3887 for trash and recycling services to be performed at the District 08 Office located in San Bernardino, California. The procurement seeks a contractor to provide comprehensive waste management services, specifically five weekly pickups of general trash and debris using three 3-cubic yard compactor bins and three weekly pickups of recyclable materials using one 3-cubic yard bin. The contract will commence on November 1, 2025, or upon Caltrans approval, and will run through October 31, 2028. Key deliverables include on-call trash collection, hauling, and disposal services, with contractors responsible for providing all necessary labor, bins, equipment, and associated costs. The bid is due on September 18, 2025, at 2:30 p.m. Pacific Time, with a proposed award date of September 30, 2025. Bidders must complete all line items and provide unit pricing, with the total bid calculated by multiplying estimated quantities by unit prices. Mandatory qualifications include a valid Motor Carrier Permit from the California Department of Motor Vehicles and compliance with organic waste recycling requirements under Senate Bill 1383.

The solicitation encourages participation from small businesses, disadvantaged businesses, and disabled veteran businesses, with a 25% small business participation goal. While a Disabled Veteran Business Enterprise (DVBE) participation requirement is not mandatory, a DVBE incentive of 5% applies to this bid. Insurance requirements are stringent, mandating commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000, and workers' compensation coverage. The current service provider is Burrtec Waste Industries, Inc., which holds the existing contract (Agreement Number 08A3611) with a total value of $61,808.57. Contractors must provide appropriate documentation and receipts for waste disposal and be prepared to integrate with existing waste management infrastructure. While the total contract amount for the new procurement is to be determined, bidders should be prepared to offer competitive pricing for scheduled and on-call trash and recycling services across multiple bin types and pickup frequencies.