IFB 029-2026 - valmont steel traffic poles (no substitutes)

The City of Springfield, Missouri, located in Greene County, is seeking qualified firms to provide Valmont Steel Traffic Poles through Invitation for Bid (IFB) #029-2026. The procurement specifically requires three distinct steel traffic pole configurations: a 25' mastarm with 18' mounting height and a 10' luminaire at 30' mounting height, a 25' mastarm at 18' mounting height, and a 30' mastarm with 18' mounting height featuring two 10' luminaire arms at 30' mounting height. Electronic bids must be submitted through DemandStar by 3:00 PM CST on October 15, 2025, with a subsequent bid opening conducted via teleconference. The evaluation criteria will comprehensively assess bidders based on prior work experience, financial statements, subcontractor qualifications, and delivery timelines. The contract will be issued as a purchase order, with the City reserving the right to award to multiple bidders or reject any submissions. Pricing must be firm, final, and include F.O.B. destination shipping, with a 90-day bid validity period.

The City encourages participation from Disadvantaged Business Enterprises (DBEs) and offers a local vendor preference for bidders with offices in Springfield or Greene County in the event of tied bids. The procurement is tax-exempt, and successful bidders will be required to provide documentation including a W-9, business license, and potentially performance bonds. Compliance with various legal and regulatory requirements is mandatory. While no specific budget range or award value is explicitly stated in the documentation, the solicitation indicates a focused procurement for specialized traffic infrastructure components. The City's approach suggests a strategic procurement process designed to secure high-quality, standardized steel traffic poles from vendors capable of meeting precise technical specifications and demonstrating operational reliability.