IFB 022-25 Hand Care Products

Clayton County Public Schools (CCPS) in Georgia issued Invitation for Bids (IFB) 022-25 to procure hand care products for district-wide use on an as-needed basis. The solicitation seeks three categories of products: 20,000 units of foaming hand soap (1 liter/1,000 ml packaging with gentle formula and moisturizers), 5,000 units of foaming hand sanitizer (1 liter/1,000 ml packaging with 70% alcohol content, effective against MRSA and SARS-CoV-2), and 1,200 commercial foam dispensers (wall-mounted units compatible with existing Inopak dispensers, dimensions 52.5cm x 43cm x 22.5cm). All products must be manufactured outside of Mexico and cannot contain methanol or other toxins harmful to humans. Bidders must demonstrate three years of experience providing hand care products to similarly-sized school districts and submit product samples with their bids. The pre-bid conference is scheduled for June 18, 2025, at 10:00 a.m. EST via Zoom, with a question submission deadline of June 25, 2025, at 3:00 p.m. EST and answers posted by July 9, 2025. Bids must be submitted online through the Bonfire portal by July 17, 2025, at 3:00 p.m. EST, with public bid opening occurring the same date and time via Zoom. The initial contract term runs one year with two optional successive one-year renewal terms, commencing within ten calendar days of the Notice to Proceed. Bidders must provide proof of Georgia business authorization, current business licenses, E-Verify compliance, and insurance coverage including General Liability and Automobile Liability of at least $1,000,000 each.

The procurement includes a Small Local Business Enterprise (SLBE) set-aside program with a 15% contracting goal applicable to this solicitation valued at $380,000 for the initial one-year term. Eligible SLBEs must be for-profit businesses located and operating within Clayton County, Georgia, or within the Atlanta Metropolitan Statistical Area, maintaining a physical presence and holding a current business license for at least one year prior to bid submission. Certified SLBEs located within Clayton County receive preference, with provisions allowing the lowest SLBE-CLAYTON bidders to match non-SLBE bids within 5% of the low bid. Bidders unable to meet the 15% contracting goal must document Good Faith Efforts through activities such as identifying subcontracting opportunities, assisting SLBEs with bonding and insurance, reviewing SLBE registries, and conducting outreach through trade publications and virtual or in-person events. Peoples Janitorial Supplies was awarded the contract on November 3, 2025, with an initial contract period from October 1, 2025, through September 30, 2026, at a not-to-exceed amount of $380,000. All costs must be submitted on the Bid Cost Form on an F.O.B. Destination basis, with invoices due within 90 days of product delivery and payment within 30 days of satisfactory invoice receipt. CCPS reserves the right to make one award, multiple awards, or no award for this solicitation.