IFB 009-26 Spartan Cleaning Chemicals and Dispensers

Clayton County Public Schools (CCPS) in Georgia is issuing Invitation for Bid (IFB) 009-26 to procure Spartan-brand cleaning chemicals and dispensers on an as-needed basis for district-wide use. The procurement encompasses five specific cleaning chemical products in Category A: Damp Mop 8 (150 cases of lemon scent floor cleaner), Super HDQ 10 (600 cases of fresh scent disinfectant), Biotransport 1 Consume Eco-Lyzer (150 cases of floral scent quaternary-based disinfectant), Clean by Peroxy 15 (600 cases of spring rain scent all-purpose cleaner), and Surflex Dose Action High Efficiency Liquid Laundry Detergent (50 cases); Category B includes 25 Spartan Green Solutions stainless steel lock and dial dispensers. All pricing must be submitted F.O.B. Destination and inclusive of all charges, with invoicing required within 90 days of service delivery and payment due within 30 days of delivery or invoice receipt. The pre-bid conference is scheduled for May 5, 2026 at 10:00 a.m. EST via Zoom, with questions due by May 12, 2026 at 3:00 p.m. EST; bids are due June 2, 2026 at 3:00 p.m. EST with bid opening conducted simultaneously via Zoom. Bidders must be qualified and responsible vendors capable of supplying products as needed, maintain appropriate insurance coverage (general liability and automobile liability minimum of $1,000,000 each), register with E-Verify, provide proof of Georgia business authorization, and submit contractor affidavits, certifications of non-collusion, and references. CCPS intends to make one award but reserves the right to make multiple awards or no award, with the initial contract term of one year and two optional one-year renewal periods terminating June 30 of each year, and bid responses remaining valid for 120 calendar days from submission.

CCPS has implemented a Small Local Business Enterprise (SLBE) Program with a 15 percent goal for goods or services, requiring bidders to demonstrate documented good faith efforts if unable to meet this goal. All submissions must be made electronically through the Bonfire portal, with oral, telephonic, facsimile, and mailed bids not considered. The District is exempt from federal excise tax and Georgia sales tax, and payment will be made via electronic payment or check. No incumbent vendors or existing contractors are identified in the procurement documents, and no specific budget range or award value is disclosed; however, estimated quantities suggest a substantial annual procurement volume. Bidders should note that all costs are the responsibility of the vendor and the District will not assume responsibility for charges outside the quoted bid cost, making comprehensive cost analysis essential for proposal preparation.