IEP and Section 504 Evaluation Software

The Rockwood School District, located in St. Louis County, Missouri, is seeking proposals for an integrated IEP and Section 504 Evaluation and Management Tool to support the comprehensive documentation, tracking, and monitoring of Individualized Education Programs and Section 504 Plans. The proposed web-based software must enable efficient evaluation processes, including referrals, eligibility determinations, plan development, progress monitoring, and annual reviews for approximately 750 students with 504 plans and 400-600 early childhood students. Key system requirements include compatibility with the district's existing Student Information System, customizable state and district-specific forms, digital signature capabilities, translation features, compliance dashboards, and role-based access controls. Vendors must submit proposals through the Rockwood School District Bonfire portal by January 27, 2026, at 2:00 PM CST, with questions accepted until January 13, 2026. Award notification is expected on February 13, 2026, with the contract anticipated to commence on July 1, 2026, and continue through June 30, 2031.

Proposers must provide evidence of experience serving Missouri K-12 school districts, including a Certificate of Good Standing from their state's Secretary of State and a minimum of five references from governmental entities and school districts. Upon contract award, the successful vendor must complete a K-12 Community Vendor Assessment Tool (CVAT) data risk assessment and sign a Missouri Non-Disclosure and Privacy Agreement (MO-NDPA). The RFP does not specify specific set-asides or restrictions on vendor participation, but proposers must submit comprehensive fee schedules, cost proposals, and proof of comprehensive general liability insurance with limits of $1,000,000 per occurrence. Payment terms are set at Net 45 days, and the district reserves the right to reject any proposals, split the award among multiple vendors, or terminate the agreement with 15 days' notice. While no specific budget range is explicitly stated, the procurement is focused on finding a comprehensive, compliant solution for special education documentation and management that meets the district's specific needs.