IDEXX Products for Raleigh Water

The City of Raleigh, North Carolina, has issued an Invitation to Bid (ITB) No. 274-2026-09-DN for IDEXX microbiological testing supplies and equipment required for drinking water compliance under the Safe Drinking Water Act. The procurement covers seventeen line items, including Tectalert EC/TC test kits, SimPlate for HPC testing, Colilert-18 and Colilert testing vessels, sterile water supplies, Quanti-Tray trays, and quality control materials. Estimated annual quantities range from one to 60 units across different product types. Bids are due by 3:00 PM Eastern Daylight Time on November 21, 2025, with an anticipated award date in mid-December 2025. Bidders must provide three references, maintain customer support with one-business-day response times, and include product literature and manufacturer specifications. The evaluation criteria will focus on the lowest responsive, responsible bidder, considering quality, performance, and delivery time. The contract will be awarded for an initial one-year term with potential renewable options for up to three additional twelve-month periods, subject to contract performance and annual City Council appropriation.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Deliveries will be required within five business days of purchase order receipt to two locations: EM Johnson Water Treatment Plant in Raleigh and Raleigh Water Laboratory in Wake Forest. The City reserves the right to reject any or all bids and adjust quantities as needed. No alternate bids are permitted unless IDEXX products are unavailable, as these specific products are required for EPA-approved methodologies and regulatory compliance. Pricing must be submitted as unit prices with extended price calculations on the provided bid form, FOB destination with freight prepaid and allowed. The City is not exempt from North Carolina State Sales Tax, Wake County Sales Tax, or Wake County Prepared Meals and Hotel Room Taxes, but is exempt from Federal Excise Tax. Payment terms are Net 30 days from invoice date or upon acceptance of goods. While a specific budget range is not disclosed, the comprehensive list of testing supplies suggests a potentially significant annual procurement value for water quality testing equipment.