IDEA1466 Graphic Art Printer Support Renewal

The California Department of State Hospitals is requesting quotes for Canon equipment support services under RFQ IDEA1466, with responses due October 12, 2026 at 4:00 PM. A 5% small-business preference applies to California-certified small businesses or non-small businesses with 25% California-certified small-business subcontractor participation; a separate DVBE incentive of 3–5% applies based on confirmed DVBE participation levels.

The scope covers monthly rate support for an IMAGEPRESS C810 printer (48,000 color and 24,000 black-and-white clicks per month) and a VARIOPRINT DP LINE 115 printer (100,000 black-and-white clicks per month) at six DSH locations: Atascadero, Coalinga, Metropolitan (Norwalk), Patton, Napa, and Sacramento. The RFQ pricing seeks monthly base charges for each unit, optional overage rates, staple inclusion, rural-service-zone rates, and remote-service-zone rates. Contractor must submit completed administrative documents including cover sheet, DSH cost table, commercially useful function documentation, STD 204 Payee Data Record, Bidder Declaration (GSPD-05-105), and statement of work contact information.

The contract term runs from November 1, 2026 through October 31, 2027, with an option for DSH to amend and extend for up to one additional year at the same rates, subject to DSH purchasing authority at the time of amendment. Award is made to the supplier meeting all administrative requirements and providing the lowest net cost quotation. Payment terms are Net 45 Days, F.O.B. Destination Freight Prepaid; licenses are paid annually upon term start, hardware maintenance is paid monthly in arrears, and hardware warranty is paid in full. The contract is subject to budget appropriation contingencies. Solicitation incorporates DGS IT General Provisions for Non-Cloud Goods and Services and comprehensive information privacy and security requirements.