(IDC) Maintenance and Repair of Mechanical-HVAC Controls

The Missouri Department of Transportation (MoDOT) is soliciting bids under Invitation to Bid for multiple Time-and-Material Price Agreements for maintenance and repair of mechanical-HVAC controls, with bids due November 12, 2026 at 2:00 p.m. Central Time. Services are rendered to the Missouri Highways and Transportation Commission (MHTC) and MoDOT. No pre-bid conference or site tour is scheduled. No set-aside applies. Bidders are encouraged to use minority business enterprise (MBE) and women business enterprise (WBE) subcontractors, and Service-Disabled Veteran Business Enterprise (SDVE) participation is encouraged.

Bidders must be registered in MissouriBUYS and submit responses electronically through that platform. Required documentation includes a completed E-Verify Memorandum of Understanding, proof of lawful presence affidavits for sole proprietorships and partnerships, certificates of insurance, and OSHA 10-hour construction safety certification for all on-site employees.

The scope covers 37 Missouri counties across the Southwest (SW) and Southeast (SE) districts, and bidders may bid on specific counties or regions. Work includes spontaneous service calls for HVAC control failures and planned maintenance projects typically valued at $50,000 or less, with emergency response required within six hours of notification. Pricing consists of fixed hourly maintenance rates for each county and a supplies markup not to exceed 15 percent.

The contract runs from the executed contract date through June 30, 2029, with MoDOT holding sole discretion to extend for up to two additional one-year periods. Renewal requires the bidder to agree to all IFB terms and subsequent amendments. Payment terms are Net 45, with freight on an FOB destination basis, prepaid and allowed. A contract bond equal to the contract price is required upon execution. Insurance minimums are $600,000 per occurrence and $4,000,000 aggregate general liability, business automobile liability at the same limits, and Missouri State Workers' Compensation with $1,000,000 employer's liability.