ICE storage BIN rental and bagged ICE delivery services, TC

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for ice storage bin rental and bagged ice delivery services under a term contract funded by federal disaster assistance. The procurement seeks firm, fixed pricing for two primary line items: ice storage bin rental with a minimum 500-pound capacity that includes delivery, installation, and removal services, and bagged ice supplied in 10-pound packages with an estimated annual quantity of 7 days of bin rental and 15,000 units of bagged ice. All pricing must be all-inclusive, covering supervision, labor, equipment, tools, materials, machinery, mileage, transportation, fuel, and other facilities necessary to provide the specified services. The ice delivered must comply with State of Florida Department of Health and Rehabilitation Services regulations for food processing and Florida drinking water standards. Responses were due by October 3, 2018, at 4:00 p.m. Palm Beach County local time via fax or email to buyer Colleen Cardillo, with no bidders' conference or site visit scheduled. The contract was to be awarded for an initial twelve-month term or until the estimated amount was expended at the County's discretion, with options to renew for four additional twelve-month periods upon mutual written agreement and subject to Board appropriation of funds.

This procurement is exclusively funded through federal Public Assistance grant funding awarded by the Federal Emergency Management Agency (FEMA) to the Florida Department of Emergency Management and Palm Beach County for hurricane and disaster relief purposes. All quoters must comply with extensive federal requirements including debarment and suspension certifications, nondiscrimination provisions, environmental and historic preservation protections, and federal financial assistance compliance standards. Insurance requirements are substantial, mandating Commercial General Liability coverage of at least $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. The solicitation documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. No specific award value or budget range is disclosed in the available procurement documentation; however, payment for both ice storage bin rental and bagged ice delivery is based solely on unit prices offered by the vendor and rendered only upon the County's satisfaction and acceptance of services.