Ice Machine PM Repair & Parts

The City of Philadelphia is requesting quotations for ice machine preventative maintenance, repair, and parts under a micro purchase mechanism, with quotations due October 27, 2026. Award will be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All sellers must quote all items to be eligible for award.

The maximum quotation amount is less than $45,000, adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020, to the most recently published CPI-U and rounded to the nearest $1,000. The contract term is limited to 365 days from the effective date and automatically terminates without notice or further action by the City.

Quotations must be submitted electronically through PHLContracts. Sellers must complete and submit a signed Consent and Authorization Agreement prior to bid closing; the agreement can be attached to the vendor's PHLContracts profile at registration or included as an attachment to the first submitted quote and need not be resubmitted for subsequent bids. Sellers are required to complete an LGBTQ Applicant Data Form as part of the application process.

All prices must be quoted net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Products and services must be delivered FOB Destination Point at quoted prices. Payment follows delivery, City approval, and invoice submission through electronic deposit. Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance at $300,000 per occurrence. Quoted prices remain valid for 60 days from submission. Sellers must not begin delivery or provide services until notified by the requesting department.