ICE district 4

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) for bagged ice and cooler services to support eleven maintenance facilities across KYTC District 4, including locations in Breckinridge, Green, Hart, LaRue, Marion, Meade, Nelson, Taylor, Washington, Hardin, and Grayson counties, as well as a special crew location. The total procurement requirement encompasses 9,775 pounds of bagged ice, with bidders required to submit pricing per pound, though the contract will be awarded per bag upon completion. The solicitation evaluation will employ a "best value" approach using a ranking methodology that weights price at 95 points and delivery time at 5 points, with the lowest-priced bidder receiving maximum points and other bids scored proportionally. Delivery time must be specified as a precise number of days, with vague terms such as "as required" or "prompt" rendering bids non-responsive. All unit prices must be quoted F.O.B. Destination Freight Prepaid and Allowed, and a one percent daily deduction will be applied to invoices for each day delivery is delayed beyond the contracted date, unless delays result from circumstances beyond the vendor's control. The solicitation closing date is October 14, 2020, at 10:00 AM EST, with a tentative award date of October 23, 2020; all bids must be submitted electronically to KYTC.Bids@ky.gov with the RFB number in the subject line. The resulting contract will be a master agreement for an initial one-year period with the option to extend for four additional one-year periods, subject to written approval from both the vendor and the KYTC Division of Purchases and potential renegotiation of terms.

All bid submissions must include a signed solicitation cover page, completed pricing pages, required affidavits certifying compliance with campaign finance laws and tax obligations, and proof of authority to transact business in Kentucky for foreign entities. Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states that provide preference to their own residents. No specific incumbent vendors or current contractors were identified in the solicitation documentation. The procurement does not appear to include set-aside designations for disadvantaged enterprises or other restricted categories of organizations. Payment will be made within thirty working days of receipt of goods and invoices, with a one percent monthly penalty added for payments exceeding this timeframe. The specific budget or award value for this procurement was not disclosed in the solicitation materials.