Ice Delivery (re-bid)

The City of Raleigh, located in Wake County, North Carolina, is seeking bids for an ice delivery contract through Invitation to Bid (ITB) 274-2025-17R-DN. The procurement targets a vendor to provide 7-pound bags of cubed ice to five specific Public Utilities locations: Terminal Drive (3 ice boxes), Lake Woodard (2 ice boxes), Garner (1 ice box), Wake Forest (1 ice box), and Wendell (1 ice box). Delivery requirements include weekly deliveries at some locations and on-call service at others, with a maximum two-business-day response time for on-call locations. The contract will have a primary one-year term with options to renew for up to four additional twelve-month periods. Vendors must provide and maintain ice boxes at each facility, ensuring they remain in working condition, and designate a primary contact for technical support. The bid specifies customer service must be available during standard business hours. Proposals are due by 4:00 PM EDT on April 30th, 2025, with an anticipated award in mid-May 2025.

Based on 2024 ordering history, the annual ice volume varies significantly across locations, with Terminal Drive requiring 4,971 bags, Lake Woodard 5,849 bags, Garner 1,874 bags, Wake Forest 867 bags, and Wendell 2,111 bags. The city reserves the right to adjust quantities and add items as needed. Pricing will be fixed for the first year, with potential price adjustments in subsequent renewal years subject to city approval. All pricing must include transportation, freight, and fuel surcharges, with delivery FOB Raleigh, North Carolina. While the document does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises, vendors should be prepared to provide comprehensive ice delivery services with reliable infrastructure and customer support. The procurement appears to be open to qualified vendors who can meet the specified delivery requirements and maintain the necessary ice storage equipment.