Hygiene Products for Residents at the Dane County Jail

Dane County, Wisconsin is seeking bids for a comprehensive hygiene product procurement for residents at the Dane County Jail through solicitation 2023-RFB-096-PR. The procurement encompasses a wide range of hygiene items including EVA sandals, boxers, panties, t-shirts, sports bras, deodorant, toothpaste, toothbrushes, combs, soap, razors, and thermal tops in various sizes. Vendors must provide high-quality, first-quality materials and be prepared to replace any damaged products at no cost to the county. The bid requires electronic submission through the county's eProcurement Portal, with vendor questions due by October 16, 2023, and final bid responses due October 24, 2023, at 2:00 pm. The anticipated contract term spans five years from January 1, 2024, through December 31, 2028, with the county reserving the right to adjust quantities based on actual needs. Evaluation criteria include local vendor preferences, with potential additional points awarded to vendors located in Dane County or surrounding counties.

The procurement allows for broad vendor participation, with an emphasis on local businesses and fair labor practices. The estimated annual spend for these hygiene products is $75,000, with pricing to remain firm through 2024 and subsequent price increases subject to review and approval by the Sheriff's Office. Delivery expectations include a 3-business-day turnaround from order receipt, with goods delivered FOB destination and freight prepaid. The county encourages the use of recycled materials and maintains strict non-discrimination policies. Vendors must comply with local, state, and federal regulations, and demonstrate the capability to consistently meet the comprehensive hygiene product requirements for jail residents. The contract includes provisions for potential quantity adjustments and maintains flexibility to adapt to the changing needs of the Dane County Jail facility.