Hydronic Heating Loop Glycol Removal & Replacement

The Colorado Department of Corrections is issuing a Documented Quote Solicitation for hydronic heating loop glycol removal and replacement services at the Trinidad Correctional Facility located at 21000 Highway 350 East, Model, Colorado 81059. The procurement requires vendors to remove, evacuate, flush, and recycle 3,700 gallons of existing propylene glycol from the hydronic heating system and supply 3,700 gallons of new 30/70 mix propylene glycol (JeffCool P-150) as replacement. Bid prices must be submitted separately for the removal and recycling services and for the supply of new propylene glycol, with all costs provided on an FOB-Destination basis including freight. The evaluation criteria include cost, quality and safety considerations, projected delivery dates, life cycle costs, bidder qualifications and experience, and certification status as a Service Disabled Veteran Owned Small Business based in Colorado. Prospective bidders must be registered on the Colorado Vendor Self Service website to submit responses. The submission deadline is March 31, 2016, at 2:00 PM MST, with quotes to be submitted via email to maryann.shaw@state.co.us or by fax to (719) 269-4064.

Vendors responding to this solicitation must provide proof of General Liability insurance of at least $1,000,000 per occurrence and Worker's Compensation coverage as required by law prior to receipt of a purchase order. Service Disabled Veteran Owned Small Businesses based in Colorado are specifically encouraged to compete. The solicitation does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration beyond the existing hydronic heating loop system at the facility. Default payment terms are Net-45 days after receipt of goods and invoice unless otherwise specified by the bidder. No specific award value or budget range is disclosed in the solicitation documentation, and no award date or contract term is provided.