Hydraulic Hoses and Fittings and Related parts

San Bernardino County Fleet Management issued an Invitation to Bid (ITB VHS126-CFMAI-6292) for the procurement of hydraulic hoses, fittings, and related parts to support the County's fleet operations. The solicitation encompasses 20 line items of hydraulic components including shut-off valves, fittings, plugs, poly straps, nipples, elbows, cam locks, couplers, and silicone hose, with provisions for additional unlisted items. Bidders must provide specific percentage discounts off list price for each line item, with the discount structure guaranteed to remain consistent throughout the entire five-year contract period. Successful vendors must deliver stock items within one to two days following receipt of a purchase order, with delivery to points specified by the County at each address and center as ordered. No product substitutions are acceptable when a brand is specified in the item descriptions, with original equipment (OE) parts only permitted. The submission deadline for questions is February 17, 2026, at 10:00 AM, with proposals due by February 24, 2026, at 4:00 PM. Contract award is anticipated between March and April 2026, with the five-year contract term commencing August 13, 2026, through August 12, 2031.

The County has implemented a Local Vendor Preference Policy (Policy 11-10) providing a five percent preference to vendors whose principal place of business is located within San Bernardino County boundaries. Bidders may submit complete bids covering all listed items or partial bids on available items, though the County reserves discretion to evaluate partial submissions. All pricing must be quoted F.O.B. destination with freight charges priced separately, excluding California sales/use tax and Federal excise tax, with payment terms of Net 60 days from receipt and acceptance of merchandise. Pricing shall be submitted on the County's authorized cost sheet in Excel format and uploaded through the ePro electronic procurement system. The County reserves the right to conduct pre-award surveys to assess bidder capability, reject any or all bids, and allow price adjustments upon written request submitted thirty days prior to the adjustment date, subject to Fleet Management's approval. No incumbent vendor or budget range is specified in the available documentation.