Hydraulic cylinders

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Equipment, issued a Request for Bid (RFB) for a master agreement contract to supply hydraulic cylinders for snow plow equipment. The procurement seeks four line items totaling 570 units: 200 units of 2-1/2"X10" Single Hydraulic Cylinders (P/N HY-2510), 150 units of Trip Cylinders (P/N OR-568N), 200 units of Angle Cylinders, Double Acting (P/N HY-410), and 20 units of H.D. Trip Cylinder assemblies (P/N R-665). The RFB was posted September 19, 2019, with a deadline for written questions on October 3, 2019, at 7:00 PM Eastern Time, and bids due October 16, 2019, at 10:00 AM at the KYTC Division of Purchases in Frankfort, Kentucky. The contract period extends from award through October 31, 2020, with four optional one-year renewal periods available. All deliveries must be made to the KYTC Division of Equipment Warehouse in Frankfort on an F.O.B. Destination Freight Prepaid basis. Award determination utilizes a best value scoring methodology allocating 95 points to price and 5 points to delivery time, with bidders required to specify delivery schedules in calendar days after receipt of a delivery order; late delivery penalties of one percent per day apply for missed delivery dates. Bids must be submitted in sealed cover in one signed original format, with electronic and facsimile submissions prohibited, and all bidders must provide required affidavits regarding resident status, qualified bidder classification, and compliance with statutory requirements.

The procurement includes several preferences for qualified entities and Kentucky resident bidders. Kentucky resident bidders receive reciprocal preference equal to the preference given by the nonresident bidder's state of origin. Qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities—receive preference equal to fifteen or twenty percent of maximum points depending on their classification. The solicitation identifies Valk Manufacturing Co. as the incumbent vendor supplying the specified snow plow hydraulic components, though this does not restrict competition from other qualified bidders. Contract prices are firm for the initial twelve-month period, with limited price increases permitted thereafter only upon documented evidence of industry-wide changes. The specific budget or award value is not disclosed in the solicitation; however, quantities listed are estimates only, and the Commonwealth purchases only what is needed during the contract term.