Hydraulic Cylinder Replacement

The Virginia Department of Transportation is soliciting bids for hydraulic cylinder replacement and rebuild services at the Jamestown-Scotland Ferry transfer bridges at Scotland and Glass House Point Ferry Slips, with bids due October 19, 2026 and a virtual public bid opening at 9:00 a.m. EDT on October 20. This solicitation is set-aside for award priority to DSBSD-certified micro or small businesses.

The scope comprises annual replacement of one slip set (two hydraulic cylinders per year) on a tentative five-year schedule beginning February 1, 2027: Scotland Slip #1 (year one), Scotland Slip #3 (year two), Glass House Point Downriver Slip (year three), Glass House Point Upriver Slip (year four), and Scotland Slip #2 (year five). Work includes removal, installation, and overhaul of cylinders with pressure testing at 3,000 PSIG, plus emergency repair services with 24-hour response requirement. All materials must be produced in North America with manufacturer certification; specified products include Military Specification MIL-PRF-907A anti-seize lubricant, two-part high-build epoxy paint, Mobil Mobilith SHC 220 bearing grease, Mobil Aware H EAL hydraulic oil Viscosity Grade 46, and Viton gaskets and O-ring seals. Working hours are limited to 7:00 a.m.–5:00 p.m. Monday through Friday except state holidays, with only one slip permitted out of service at any time. Contractors must comply with Virginia OSHA standards and EPA regulations and implement spill prevention procedures with secondary containment for hydraulic oil storage.

The contract period runs from February 1, 2027 through January 31, 2028 with renewal options available. Bid pricing is firm unit price for each item. Bidders must maintain minimum insurance including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Non-DSBSD-certified small businesses must provide a Small Business Subcontracting Plan identifying subcontracted portions to DSBSD-certified small businesses. The optional pre-bid conference is scheduled for 10:00 a.m. EDT on October 8, 2026 at the Jamestown Scotland Ferry facility. Bids must be submitted electronically via eVA by 5:00 p.m. EDT on October 19.