Hydraulic Couplers and Hoses

The Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) for a Master Agreement contract to supply hydraulic couplers and hoses to the Division of Equipment. The solicitation encompasses ten line items consisting of Parker brand hydraulic quick-connect couplings in various sizes (1/2", 3/4", and 1" nominal diameters in 303 stainless steel) and hydraulic hose assemblies in 1/2" diameter with lengths ranging from 48" to 84" and rated at 3000 PSI, with total annual estimated purchase volumes of 30 to 500 units per line item. The RFB was issued on April 20, 2026, with written questions due by April 24, 2026, and bids closing on May 7, 2026, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service eProcurement portal. The tentative award date is May 22, 2026, and the Master Agreement will be effective upon award through May 31, 2027, with four optional one-year renewal periods subject to written approval and potential renegotiation. All deliverables must be F.O.B. Destination Freight Prepaid to 1239 Wilkinson Boulevard, Frankfort, Kentucky, and hoses must be fully assembled upon receipt. Evaluation will be conducted on a best-value basis with 95 points allocated to the lowest price and 5 points to the best delivery time, with prices remaining firm for the first twelve months and any subsequent increases permitted only if justified by industry-wide changes and submitted thirty days in advance. Vendors must guarantee delivery within a specified number of calendar days after receipt of delivery order, with one percent daily penalties deducted from invoices for late deliveries, though delays caused by factors outside vendor control are exempt from penalties.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states offering similar preferences, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preferences equal to twenty or fifteen percent of maximum points. Vendors must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 if applicable, and an AM Best rating of B+ or higher. All bidders must be registered in the Commonwealth eProcurement System and must complete required affidavits regarding campaign finance compliance, resident bidder status if claiming preference, qualified bidder status if applicable, and artificial intelligence usage disclosure. The solicitation does not identify incumbent vendors or current contractors, nor does it specify a contract award value or budget range. Vendors must submit responses electronically through the Kentucky Vendor Self Service portal following the six-step submission process outlined in the platform's instructional guide, with support available through the Customer Resource Center help desk at Finance.CRCGroup@ky.gov or by phone at 502-564-9641.