Hydraulic Couplers and Hoses

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Division of Equipment, issued a Request for Bid (RFB) on April 20, 2026, for a master agreement contract to supply hydraulic couplers and hoses. The procurement encompasses ten line items totaling 1,230 units of Parker brand, 303 stainless steel hydraulic components, including 500 units of Parker SH4-62 1/2" female couplers, 500 units of Parker SH4-63 1/2" male nipple couplers, 30 units of Parker SH6-62 3/4" female couplers, 200 units of Parker SH6-63 3/4" male nipple couplers, 100 units of Parker SH8-62 and SH8-63 1" couplers, and four separate line items for 100 units each of 1/2" hydraulic hoses in 48", 60", 72", and 84" lengths rated at 3000 PSI. All items are specified as original equipment manufacturer (OEM) Parker components required for compatibility with existing dump trucks and must be shipped F.O.B. destination freight prepaid to the KYTC Division of Equipment Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky. The evaluation will utilize a best value methodology allocating 95 points for lowest price and 5 points for best delivery time, with vendors required to bid all line items and clearly specify delivery time in calendar days, subject to a one percent daily penalty for late deliveries unless delays result from Commonwealth actions or unforeseen circumstances. Critical submission deadlines include April 24, 2026, for written questions, April 30, 2026, for posted responses to questions, and May 7, 2026, at 1:30 PM Eastern Time for electronic bid submissions through the Vendor Self Service portal at https://vss.ky.gov, with an anticipated award date of May 22, 2026. All bidders must be registered in the Commonwealth eProcurement System and submit required documentation including a notarized Required Affidavit for Bidders, commercial general liability insurance of minimum $1,000,000 per occurrence and $2,000,000 aggregate, and product literature for any alternate brands proposed as equal specifications.

Reciprocal preferences apply for Kentucky resident bidders and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit agencies serving individuals with severe disabilities, though no specific set-aside percentages or restrictions limiting participation are indicated in the solicitation materials. The initial contract period runs from award through May 31, 2027, with optional renewal for four additional one-year periods subject to written approval of both parties and potential renegotiation of terms. Prices must remain firm for the first twelve months, with any subsequent increases requiring thirty days' notice and documented industry-wide price justification, subject to denial which permits vendor withdrawal without prejudice. No incumbent vendors or current contractors are referenced in the available solicitation documents, and no specific budget range or award value is disclosed; however, the procurement of 1,230 units across the specified line items suggests a moderate-to-significant contract value. Vendors must complete the submission process through Kentucky's Vendor Self Service platform following the procedures outlined in the March 2023 submission guide, with support available through the Kentucky Finance Customer Resource Center at Finance.CRCGroup@ky.gov, by phone at 502-564-9641, or toll-free at 877-973-4357.