Hybrid Vehicle - Cemetery Office

The Hawaii Cemetery Management Office is soliciting bids on one hybrid vehicle under procurement procedures governed by Hawaii Revised Statutes Chapter 103D, with proposals due October 27, 2026.

The vehicle must comply with EPA and DOT regulations, meet minimum fuel-efficiency standards, and include hybrid powertrain technology to reduce fuel consumption and emissions. The specifications require seating capacity and cargo space suitable for cemetery management functions, comprehensive safety features including airbags and electronic stability control, and a manufacturer's warranty of at least three years or 36,000 miles. The vehicle must be delivered new and unused with all factory-installed equipment and standard safety features, and must meet or exceed all applicable federal and state emissions standards. Acceptable hybrid vehicle models from major manufacturers are identified in the technical specifications document, with emphasis on proven reliability and service availability. Bidders must provide detailed specifications, warranty documentation, and maintenance support information. Pricing should reflect total cost of ownership, including fuel-efficiency gains and maintenance requirements associated with hybrid technology.

Under Hawaii state purchasing requirements, the contractor must obtain tax clearance certificates from the Hawaii Department of Taxation and the Internal Revenue Service before commencing work, and certificates of compliance from the Department of Labor and Industrial Relations and the Department of Commerce and Consumer Affairs. The contractor is an independent contractor responsible for all personnel, licenses, permits, and insurance at its own expense. The State reserves the right to terminate for default with ten-day notice to cure, for convenience, or to suspend performance for up to sixty days. The contractor must indemnify the State against claims arising from performance and defend the State in litigation connected to the contract. No specific budget ceiling is identified.