Hybrid Fire Extinguishing System Installation

Bedford County, Virginia is requesting bids for installation of a hybrid fire extinguishing system in the Administration Building and Sheriff/Emergency Communications Building under IFB 847429fireBed.pdf, with bids due November 4, 2026 at 10:00 a.m. and a pre-bid meeting scheduled for October 14, 2026 at 10:00 a.m. at 122 East Main Street, Bedford. Award will be made to the lowest responsive and responsible bidder based on total base bid price.

The scope includes removal and disposal of an existing Halon system and components, including the alarm system, from the Administration Building; capping or plugging existing wet sprinkler systems at both buildings over the rooms receiving the hybrid system; and installing new hybrid fire extinguishing systems in three designated rooms with all mechanical, electrical, detection, and control equipment necessary for a complete, code-compliant system. All work must comply with NFPA 770 for hybrid fire-extinguishing systems and applicable Virginia building codes.

The contractor must commence work within 90 calendar days after receipt of Notice to Proceed and complete all work within that same 90-day period. Liquidated damages are assessed at $100 per calendar day of delay beyond the performance period. The contractor is required to maintain specified insurance coverages, provide a performance bond, and submit comprehensive shop drawings, product data, test procedures, and as-built documentation prior to and following installation. Subcontractors must be paid within seven days of the contractor's receipt of County payment, with interest applicable to unpaid amounts beyond that timeframe. Pricing shall include all labor, materials, taxes, delivery, and applicable surcharges as final costs. Payment terms are Net 30 days following receipt of a proper invoice or acceptance of work, whichever is later. Contract award is expected within 60 days of bid opening. The County reserves the right to reject any or all bids and negotiate with the lowest bidder if the bid exceeds available funds.