HVAC Water System Maintenance and Service

The University of North Carolina at Charlotte has issued an Invitation for Bid (IFB) for comprehensive HVAC water system maintenance services covering approximately 45 campus buildings and systems. The solicitation seeks a contractor to provide full-service preventative maintenance for water chemical treatment across multiple campus systems, including cooling towers, chilled water loops, hot water loops, closed loops, steam boilers, and glycol systems. The contract will have an initial two-year term, with options to renew for up to three additional one-year terms. Key deliverables include detailed monthly reporting, independent chemical management, equipment maintenance, and strict adherence to specific water chemistry standards. The vendor will be responsible for testing, treating, and monitoring water systems, maintaining chemical storage, performing bi-annual Legionella testing, and ensuring all systems meet precise conductivity, pH, and other chemical tolerances. The bid is scheduled to be opened on Tuesday, July 22, 2025, at 2:00 PM ET, with a non-mandatory site visit planned for Thursday, July 10, 2025, at 10:00 AM ET. The university will assess penalties for performance failures, including 0.17% of the annual contract amount per day per system with chemistry exceedances.

While specific details about set-aside designations are not explicitly mentioned in the provided documentation, the solicitation emphasizes comprehensive water system management with a focus on energy efficiency, equipment preservation, and regulatory compliance. The procurement covers Mecklenburg County and Charlotte City in North Carolina, targeting HVAC water system maintenance services for the university campus. Bidders will be required to complete pricing on Attachment A, though the exact budget range is not specified in the available documents. The contract appears to prioritize vendors with expertise in water chemistry management, preventative maintenance, and technological integration across complex HVAC systems. Potential bidders should demonstrate capabilities in chemical treatment, system monitoring, reporting, and the ability to maintain precise water chemistry standards across multiple building systems. The procurement approach suggests a comprehensive evaluation of technical capabilities, performance history, and detailed understanding of HVAC water system maintenance requirements.