HVAC Water System - Chemical Treatment Services

Carteret County Government is requesting proposals for chemical treatment and water treatment services for the County's existing HVAC water systems under an RFP issued October 7, 2026, with proposals due October 30, 2026 at 10:00 a.m. EST and questions due October 23, 2026.

The scope encompasses initial system evaluation, routine monthly inspections and chemical treatment for the Courthouse cooling tower, quarterly inspections and routine treatment for the Courthouse closed-loop system, and quarterly inspections and routine treatment for hot water and chilled water loops at the Old Administration Facility and County Detention Center. The contractor must supply all labor, supervision, materials, chemicals, equipment, testing, and documentation necessary to maintain water quality and protect HVAC equipment from corrosion, scale, biological growth, fouling, and related conditions. The contractor must provide comprehensive bid sheets with separate line-item pricing for each facility and system, including base annual contract prices for routine services and detailed rates for after-hours labor, emergency response, cooling tower cleaning, water testing, chemical cleaning, and system flushing. All chemicals and materials must be supplied by the contractor at no additional cost to the County, with appropriate Safety Data Sheets provided for all chemicals used.

The contractor must demonstrate experience with commercial and institutional HVAC water treatment, including chilled water systems, hot water systems, and commercial cooling towers, and must maintain all required licenses, certifications, and permits. A Certificate of Insurance with minimum coverage of $1 million per occurrence for bodily injury and property damage liability is required, along with performance and payment bonds equal to 100% of the contract price. The contractor must comply with North Carolina E-Verify requirements.

The initial contract term begins upon execution and continues through June 30, 2027, with an option to renew for five additional one-year periods at the County's discretion. Evaluation criteria are responsiveness to RFP requirements (20%), contractor qualifications and experience (20%), availability and staffing (15%), response/mobilization capability (15%), overall cost (20%), and references and past performance (10%). The County does not guarantee any minimum quantity of work and reserves the right to add, remove, or modify facilities during the contract term. Proposals should be submitted to Ray Farnum, Project Coordinator, at 306 Church Street, Morehead City, NC 28557, or Ray.farnum@carteretcountync.gov.