HVAC Supplies to complete needed repairs at Greensville Correctional Center

The Commonwealth of Virginia Department of Corrections is seeking a Quick Quote (unsealed bid) for HVAC supplies to complete repairs at Greensville Correctional Center through solicitation number BPM063800. The procurement involves acquiring specific HVAC components including compressors, motors, fan blades, wiring harnesses, and adapters, with one unit required for each listed item. This procurement is specifically targeting HVAC equipment necessary for facility maintenance and repair. The solicitation was posted on December 11, 2024, with responses due by December 17, 2024, at 10:00 a.m. Vendors must provide electronic submissions through eVA or email to Britany.Boney@vadoc.virginia.gov. Delivery requirements mandate that all supplies must be delivered within 15 calendar days after order receipt, with a mandatory 48-hour advance delivery notification. The procurement will result in a single purchase order, with vendors expected to provide all necessary documentation and meet specified technical requirements for the HVAC components.

The contract opportunity is exclusively set aside for DSBSD-certified small businesses, with specific priority tiers for bidding. Certified micro businesses will receive first consideration for bids up to $10,000, followed by small businesses for bids up to $100,000, provided their pricing is deemed fair and reasonable. The award will be made on a Grand Total basis, with vendor transaction fees of 1% applied (capped at $500 for DSBSD-certified small businesses and $1,500 for non-certified businesses). Payment terms are net 30 days after receipt of goods or a valid invoice, with flexible payment options including small purchase charge, Electronic Data Interchange (EDI), or E-payables. While specific budget ranges are not explicitly stated, the procurement suggests a focus on smaller-scale HVAC repair and replacement needs, likely within a moderate budget range suitable for correctional facility maintenance. The solicitation emphasizes supporting small and disadvantaged businesses while maintaining competitive pricing and quality standards for critical infrastructure repairs.