HVAC Services - Bureau of Criminal Investigation - Bowling Green

The Ohio Attorney General's Office (AGO) is seeking HVAC maintenance and repair services for its Bureau of Criminal Investigation (BCI) location in Bowling Green, Ohio, located within Wayne County. The Request for Quotations (RFQ) offers two service options: a comprehensive full-service agreement (Option 1) and a preventive maintenance-only agreement (Option 2). Services will cover HVAC units, domestic backflow devices, building controls, variable frequency drives (VFDs), thermostats, pumps, and related ancillary equipment located at 750 North College Drive. The initial contract term will run from signature through June 30, 2027, with potential renewal options for two additional two-year terms through June 30, 2031. A non-mandatory site walk-through is scheduled for October 1, 2025, from 10:00 a.m. to 1:00 p.m., with proposal responses due by October 16, 2025, at 11:00 a.m. The AGO will evaluate proposals using a best-value methodology, with 60% weight on the technical proposal and 40% on the cost proposal. Evaluation criteria will include vendor experience, references, staffing, approach to scope of work, and customer support.

The RFQ does not specify specific set-aside designations or restrictions on responding organizations. The equipment inventory includes 14 distinct pieces of mechanical and HVAC equipment from manufacturers such as Aaon Inc, Greenheck, Wilkins, Ingersoll-Rand, Powerex, Bell & Gossett, Nortec, and Lochinvar Corporation. While no specific budget range is explicitly stated, the sample contract indicates a maximum compensation of $0.00, suggesting this is a template document. Proposers must submit all materials through the Ohio Buys website and provide a response valid for at least 6 months. The AGO reserves the right to reject any proposal and may cancel the RFP if deemed in its best interest. Contractors will be required to comply with Ohio state laws, maintain specific insurance coverages, and adhere to strict ethical and non-discrimination standards. Option 1 pricing will cover comprehensive preventive maintenance, repair services, remote monitoring, and Johnson Controls subcontractor costs, while Option 2 pricing will include preventive maintenance, subcontractor costs, hourly and overtime repair rates, and parts and materials markup.