HVAC Replacement & Maintenance Kiptopeke State Park - Dutton House

The Commonwealth of Virginia Department of Conservation and Recreation is soliciting bids for HVAC replacement and maintenance at the Dutton House in Kiptopeke State Park, Northampton County, with electronic bids due July 6, 2026 at 10:00 a.m. This is a Small Business Priority Set Aside, restricting eligibility to qualifying small businesses.

Bidders must hold a Virginia Department of Professional and Occupational Regulation contractor license and submit the license number and class with the bid. The scope requires removal and replacement of the existing HVAC unit with a Bosch 3-ton heat pump system (indoor unit Model BIVA36RXBM15X, outdoor condenser Model BOVB36RTBM1S) utilizing A2L refrigerant, a Bosch communicating electronic thermostat, a 10 kW electric emergency heat strip kit, associated ductwork, condensate drainage systems, and equipment pads. All work must be completed and operational within fourteen calendar days of receiving the purchase order, conducted Monday through Friday between 8:00 a.m. and 5:00 p.m., excluding state and federal holidays. Non-mandatory site visits can be scheduled by contacting Chief Ranger Tyler Warren at (757) 331-3402.

Bid submissions must include a completed Vendor Data Sheet, copies of applicable licenses and certifications, unit specifications and cut sheets, warranty documentation, and references for at least three comparable recent projects. The awarded contractor must provide a minimum five-year warranty on equipment and parts (or ten years for residential applications) and one year written warranty on labor and craftsmanship, plus proof of an authorized repair vendor capable of 24-hour emergency response located no more than one hour from the project site. A valid Certificate of Insurance must be provided prior to commencing work. Questions are due in writing to Courtnay Pollard-Macklin (courtnay.pollard-macklin@dcr.virginia.gov) by 2:00 p.m. on June 30, 2026.