HVAC Repair Services

Brunswick County Schools in North Carolina is requesting proposals for HVAC repair and maintenance services across 20+ district facilities, with proposals due August 19, 2026 at 2:00 p.m. at 199 Session Drive, Bolivia, North Carolina. The contract requires North Carolina HVAC licensing (H1, H2, H3) — a mandatory eligibility filter.

The scope spans troubleshooting and repair of commercial HVAC equipment during regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) and after-hours and weekend emergency calls. Typical repairs include electrical connection tightening, compressor and motor repair, belt and sheave replacement, refrigerant leak repair, safety control system repairs (including fire dampers), evaporator and condenser coil repair, and temperature control calibration and operation checks. All work and parts used must be documented on a digital platform accessible to the district. Parts costing more than $250 require prior written approval from the contract administrator (Kem Harmon).

Pricing is time and materials on Form 5, with unit rates required for trip charges, licensed HVAC technician labor, non-licensed technician labor, and apprentice/helper labor across regular hours, after-hours, and emergency scenarios. The contract term is one year with options to renew for two additional consecutive one-year terms. Respondents must provide proof of valid North Carolina HVAC licensing, company experience documentation, minimum three client references from the past three years, and financial statements. Insurance requirements are Commercial General Liability and automobile liability at $1 million per occurrence, Workers Compensation, and professional liability at $1 million.

Evaluation weights are respondent profile and submittal letter (10 points), experience of key personnel (30 points), references (30 points), fee structure (25 points), and other relevant services (5 points). Questions were due August 11, 2026; responses to questions are due August 13, 2026.