HVAC Preventive Maintenance Services

Cleveland Community College in Shelby, North Carolina is issuing a Request for Quote (RFQ) for annual HVAC preventive maintenance services covering six pieces of equipment: three chillers (Trane 140-ton, Carrier 110-ton, and Carrier 100-ton), two cooling towers (BAC 80-ton and Evapco 350-400-ton range), and one Daikin chiller (101-ton). The scope of services encompasses testing, inspection, cleaning, alignment, calibration, tightening, adjustment, and lubrication of all specified components, annual belt replacement, condenser coil cleaning, maintenance documentation, dedicated technician assignment, utility benchmarking, and engineering support. One scheduled preventive maintenance visit per year will be performed during normal working hours at the College's central plant facility. Qualified HVAC contractors must demonstrate certifications relevant to chiller and cooling tower maintenance, provide documentation of key technician credentials, and submit at least three references for similar higher education or central plant preventive maintenance contracts completed within the last five years. Vendors must submit a fixed annual price covering all labor, travel, consumables, and routine maintenance materials for the initial one-year term and each optional renewal year, with multi-year discounts noted separately. The quote submission deadline is April 17, 2026 at 2:00 PM ET, with questions due no later than five business days prior to the due date to be submitted to Carlos George at georgec@clevelandcc.edu. Quotes must remain valid for 90 days from the submission deadline.

The RFQ does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documentation. The contract term is one year with two optional one-year renewals subject to College approval, and payment terms are Net 30 days after receipt of an approved invoice. The procurement is subject to North Carolina General Terms and Conditions. No specific budget range or award value is disclosed in the RFQ; vendors are required to provide their own pricing for the comprehensive preventive maintenance scope. The contract represents an opportunity for qualified HVAC service providers to establish a multi-year relationship with Cleveland Community College for critical facility maintenance services.