HVAC Moter & Fan Belts

Weld County is seeking bids for a comprehensive supply contract to provide replacement motor and fan belts for its HVAC systems through Bid Number B2500137. The procurement is an all-or-none Invitation for Bid (IFB) specifically requiring Bestorq X5 and X3 belts in multiple sizes, with an anticipated minimum of 12 orders annually. Bids are due on December 1, 2025, at 11:00 am, with a bid opening scheduled via Microsoft Teams conference call at 11:30 am. The contract is expected to be awarded on December 15, 2025, with execution planned for December 29, 2025, and will have a one-year term. Bidders must provide individual belt prices across an extensive list of sizes and types using a lump sum pricing method. Delivery will be made to the Weld County Facilities Building located at 1105 H Street in Greeley, Colorado, during business hours (Monday through Friday, 7 AM to 5 PM). The procurement requires specific pricing submissions and compliance with detailed specifications outlined in the bid documentation.

The county demonstrates a preference for resident Weld County and Colorado suppliers when bids are competitive in price and quality. Bidders must meet comprehensive insurance requirements, including workers' compensation, commercial general liability, and automobile liability insurance with specific coverage limits. The procurement allows for cooperative purchasing, with the county reserving the right to extend pricing to other government agencies. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid encourages local business participation. The solicitation does not indicate a specific budget range or award value, but suggests an ongoing need for HVAC maintenance supplies. The contract appears structured to establish a consistent, reliable supply chain for critical HVAC components, with potential for multiple orders throughout the contract year. Prospective vendors should carefully review the detailed insurance and specification requirements to ensure full compliance with the county's procurement standards.