HVAC Mechanical and Controls On-Call Services

Union County Public Schools is soliciting bids for HVAC Mechanical and Controls On-Call Services through Bid #5-97648026, seeking qualified contractors to provide commercial HVAC equipment and building energy management systems services. The procurement requires contractors with specialized expertise in journeyman-level HVAC repairs and building control systems, specifically requiring proficiency in Vanguard, Niagara/AX, and Tracer Summit technologies. Bidders must demonstrate a minimum of 15 years company experience and 10 years of technician experience in HVAC repairs, with mandatory 24/7 emergency response capabilities. The bid responses are due by 3:00 PM on February 18, 2025, at the UCPS Facilities Department in Monroe, North Carolina. Contractors must submit comprehensive pricing documentation including hourly rates, call-in/overtime rates, and overhead/profit percentages for both regular and urgent repairs, with a clear delineation that minor repairs must be completed within 72 hours and extensive/urgent repairs within 24 hours.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged business enterprises. The contract term is initially one year with a potential one-year extension subject to price negotiation. While no specific budget range is detailed in the documents, the procurement indicates that extensive repairs are defined as those exceeding $5,000 and will require individual purchase order approval. All work must be pre-quoted and approved before commencement, and contractors must maintain appropriate insurance coverage. The successful vendor will be expected to provide comprehensive documentation of all work performed, adhere to strict quality control and safety protocols, and demonstrate the ability to respond quickly and effectively to HVAC and building control system maintenance needs across Union County Public Schools' facilities.