HVAC Maintenance Services CHP 25C280002

The California Department of Highway Patrol (CHP) has issued an Invitation for Bid (IFB) #25C280002 for Quarterly Heating, Ventilating, and Air Conditioning (HVAC) Maintenance Services specific to the Woodland Area Office located at 13739 Andrew Stevens Drive in Yolo County. The procurement seeks a contractor to provide comprehensive HVAC maintenance for six specific units, including Carrier and Reznor equipment, with quarterly maintenance to be performed no more than 90 days apart. Bidders must possess a C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license and be registered with the Department of Industrial Relations (DIR). The contract will run from September 1, 2025, through August 31, 2028, with services to be provided during normal working hours (Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays). Key submission requirements include a mandatory site walk-through on July 17, 2025, at 10:00 a.m., with all prospective bidders required to sign in, and final bid submissions due by July 30, 2025, at 2:00 p.m.

The solicitation has waived the Disabled Veteran Business Enterprise (DVBE) participation requirement, though bidders can still claim DVBE incentives if applicable. While no specific incumbent vendor is mentioned, the procurement allows for potential small and specialized HVAC maintenance firms to compete. The estimated contract value is not explicitly stated, with bidders expected to submit quarterly rates for services. Compliance with prevailing wage requirements is mandatory, which may impact the overall cost structure for potential contractors. The procurement appears designed to ensure consistent, high-quality HVAC maintenance for the Woodland Area Office, with a focus on regular preventative service and maintenance of existing HVAC units. Interested contractors will need to demonstrate technical capability, licensing credentials, and the ability to perform scheduled maintenance within the specified timeframes and working hours.