HVAC Maintenance & Repairs for Region 1 Office

The Virginia Department of Wildlife Resources (DWR) is soliciting unsealed bids for HVAC maintenance and repairs at their Region 1 Office located in Charles City, Virginia. The procurement opportunity (UIFB #67483) specifically seeks qualified firms to provide quarterly preventative maintenance services for four Carrier Units and one Mini Split unit. Required services include comprehensive system checks such as filter changes, coil cleaning, drain maintenance, temperature control verification, and computerized interface management. The bid closing date is February 28, 2025, at 10:00 AM EST, with electronic submissions required through Virginia's eVA procurement system. No pre-bid conference is scheduled, but potential bidders may submit clarifying questions prior to the submission deadline. The initial contract term will be one year from the date of award, with options for three additional one-year renewals, and the contract will be awarded on a grand total basis to the lowest responsive and responsible bidder.

This procurement opportunity is exclusively set aside for DSBSD-certified micro businesses or small businesses, with specific preference for women-owned and minority-owned businesses holding small business certification. Successful bidders must maintain comprehensive insurance coverage, including Workers' Compensation, $100,000 Employer's Liability, $1,000,000 Commercial General Liability per occurrence (with a $2,000,000 aggregate limit), and $1,000,000 Automobile Liability. Price increases may only be negotiated at renewal periods, with adjustments based on the OTHER SERVICES category of the Consumer Price Index for Urban Consumers (CPI-U). While specific budget ranges are not explicitly detailed, the scope of work suggests a moderate-scale maintenance contract focused on maintaining critical HVAC infrastructure for a regional government office. The competitive bidding process and set-aside designations aim to provide opportunities for smaller, certified businesses while ensuring high-quality service delivery for the Department of Wildlife Resources.