HVAC Maintenance, Repair and Emergency Services for Jefferson County Facilities

Jefferson County, Texas is seeking bids for HVAC Maintenance, Repair, and Emergency Services through Invitation for Bid (IFB 25-078/CG), which covers comprehensive maintenance and repair of HVAC systems across multiple county facilities. The procurement requires contractors to provide all labor, materials, and equipment necessary for inspecting, servicing, and replacing HVAC system components, with mandatory 24/7 emergency service response within two hours of notification. Interested contractors must hold a valid Texas State License and submit sealed bids by 11:00 AM Central Time on February 11, 2026, to the Jefferson County Purchasing Department in Beaumont. Bidders must provide detailed pricing structures including hourly rates for mechanics and apprentices during standard working hours, emergency hours, weekends, holidays, and disaster relief operations. The deadline for submitting written questions is 5:00 PM Central Time on January 23, 2026, with questions directed to Cindy Greene, Contract Specialist. Bid submissions must include comprehensive documentation such as SAM registration, Form 1295, insurance certificates, debarment certifications, and FEMA mandate compliance documents.

The contract will be awarded with an initial one-year term and potential renewals for two additional one-year periods, with the county reserving the right to award to multiple vendors and solicit competitive quotes for individual projects exceeding $500. Contractors must demonstrate local response capability and accessible parts distribution. Insurance requirements are stringent, mandating $1,000,000 in public liability coverage, $1,000,000 in excess liability, and statutory workers' compensation insurance, with Jefferson County named as an additional insured. Price modifications are permitted only on contract anniversaries and must be substantiated by Consumer Price Index changes. While no specific set-aside designations are mentioned, the comprehensive documentation requirements and local response capabilities suggest a preference for established, financially stable HVAC service providers with proven track records in municipal and county facility maintenance. The contract appears designed to ensure responsive, reliable HVAC services with competitive pricing and flexibility for Jefferson County's diverse facility maintenance needs.