HVAC Maintenance & On-Call Repair Services at Visalia Water Reclamation Facility

The City of Visalia is requesting bids for quarterly preventative maintenance and 24-hour on-call repair services for 54 HVAC units at the Visalia Water Reclamation Facility, with sealed bids due September 24, 2026, and mandatory pre-bid meetings on August 25 and August 26, 2026 (bidder attendance at one meeting required to maintain eligibility). This is a public works project subject to prevailing wage requirements, DIR registration, and California Labor Code apprenticeship compliance.

The scope covers rooftop package units, ducted and cassette fan coil units, chillers, and specialty systems from various manufacturers. Contractors must submit a unit price per quarterly preventative maintenance service multiplied by 54 units and four annual services (fully all-inclusive with no separate charges for labor, materials, tools, consumables, filters, belts, lubricants, travel, or administrative costs), a regular labor hourly rate for on-call repairs, and an emergency call-out fee. On-call repair services are limited to a 15% markup on parts and materials, with overtime rates applying for work after 5:00 p.m. and before 8:00 a.m. Monday through Friday, weekends, and holidays. The initial contract term is twelve months, renewable annually at the City's option for four consecutive one-year periods. Preventative maintenance unit prices are firm and fixed for twelve months from the contract anniversary date; annual price adjustments are permitted upon mutual agreement and capped at 5% based on the U.S. Bureau of Labor Statistics Consumer Price Index.

All contractors and subcontractors must hold a valid C-20 HVAC contractor license and be currently registered with the DIR. Subcontracting is prohibited for all preventative maintenance and on-call repair services. Bidders must provide three references for similar large-scale contracts completed within the past two years. Place of performance is 7579 Avenue 288, Visalia, California.