HVAC Maintenance CHP 25C221002

The California Department of Highway Patrol (CHP) has issued Invitation for Bid (IFB) #25C221002 for HVAC Maintenance Services specifically for the Gold Run Area Office located at 50 Canyon Creek Road in Gold Run, CA. The procurement seeks a contractor to provide quarterly HVAC maintenance services, with an estimated 12 service events over a three-year contract period. Bidders must possess a C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license and be registered with the Department of Industrial Relations (DIR). The maintenance services will cover six specific HVAC units from manufacturers including Carrier, Trane, and Bard, and require comprehensive maintenance tasks such as inspecting ductwork, cleaning coils, checking electrical systems, and maintaining a detailed logbook. Key procurement dates include a mandatory walk-through on July 16, 2025, at 10:00 a.m., a deadline for submitting questions by July 22, 2025, at 10:00 a.m., and bid submissions due by July 29, 2025, at 2:00 p.m., with bid opening immediately following. The contract is set to commence on September 1, 2025, or upon approval, and will run through August 31, 2028.

While the Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived, bidders may still claim a DVBE incentive, potentially providing a competitive advantage. The contract is specific to Placer County and targets HVAC maintenance for a single area office, suggesting a localized procurement opportunity. The exact contract value is currently to be determined (TBD), and the state reserves the right to cancel or modify the agreement based on budget constraints. No incumbent vendors were specified in the documentation, and no specific infrastructure integration requirements were mentioned beyond the existing HVAC systems. Potential bidders should note that the state maintains flexibility in the contract award process, with the ability to adjust scope or funding as needed. The procurement appears to be structured to ensure comprehensive, high-quality maintenance of the specified HVAC equipment while maintaining fiscal prudence.