HVAC Maintenance and Repair Services at Terrell State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for HVAC Maintenance and Repair Services at Terrell State Hospital, located at 1200 E Brin Street, Terrell, TX 75160. The procurement seeks comprehensive HVAC services, including preventative maintenance, inspections, and as-needed repair services for the facility's heating, ventilation, and air conditioning systems. Bidders must demonstrate a minimum of five years of relevant experience and possess appropriate Texas HVAC licensing. The solicitation covers multiple NIGP commodity codes related to HVAC maintenance, repair, and installation services. Key procurement dates include an optional on-site visit scheduled for August 14, 2025, at 9:00 AM, with questions and clarifications due by August 15, 2025, at 5:00 PM. Responses to questions will be posted on August 19, 2025, with the final bid response deadline set for September 3, 2025, at 10:30 AM. Evaluation criteria will focus on pricing, with award determination based on the lowest price per line item or total, ultimately selecting the bidder offering the best value to the state.

The contract requires comprehensive insurance coverage, including workers' compensation, commercial general liability, and professional liability insurance. Bidders must submit a HUB (Historically Underutilized Business) Subcontracting Plan, indicating a preference for supporting disadvantaged enterprises. The initial contract term will run from award through August 31, 2026, with options for two additional one-year renewals extending through August 31, 2028. While specific award values are not explicitly stated, the contract will be administered by HHSC with performance monitoring and potential price adjustments based on the Consumer Price Index (CPI). The procurement appears to be open to qualified HVAC service providers with demonstrated expertise in institutional maintenance, particularly those capable of servicing complex healthcare facility systems. Potential contractors should be prepared for comprehensive performance evaluations and the possibility of contract adjustments based on service quality and economic factors.