HVAC, Ice Maker, and Refrigeration System Maintenance and Repair Services

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) #01A6499 for HVAC, Ice Maker, and Refrigeration System Maintenance and Repair Services in Lake and Mendocino Counties, specifically targeting District 01's Maintenance Stations (MS) and Safety Roadside Rest Areas (SRRAs). The procurement seeks a contractor to provide comprehensive maintenance and repair services for heating, ventilation, air conditioning, ice makers, and refrigeration systems, including all necessary labor, tools, equipment, travel, vehicles, and permits. Contractors must possess valid C-20 Warm-Air Heating, Ventilation and Air-Conditioning and C-38 Refrigeration Contractor Licenses to be eligible. A mandatory pre-bid site inspection is scheduled for March 19, 2025, at 1:00 p.m. in Ukiah, with bid submissions due by March 25, 2025, at 2:00 p.m. The services will be performed during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays, with a proposed contract term from April 15, 2025, to April 14, 2028.

The solicitation includes a Small Business (SB) preference program offering a five percent preference for certified small businesses, and provisions for Disabled Veteran Business Enterprise (DVBE) participation, though DVBE participation is not mandatory. The total bid proposal is capped at $461,000.00, with pricing structured to include hourly rates for journeyman and apprentice technicians, as well as specific pricing for ice maker sanitization and HVAC system inspections. The contractor will be responsible for all parts, materials, and supplies, with reimbursement limited to 10% of the subtotal amount based on original receipts. Evaluation criteria are not explicitly detailed in the provided documentation, but the competitive bidding process suggests a focus on meeting technical specifications, licensing requirements, and overall cost-effectiveness. The solicitation covers multiple jurisdictions across California, including Lake County, Mendocino County, and numerous cities and census-designated places, indicating a broad geographical scope for the maintenance services.