HVAC, Ice Maker, and Refrigeration System Maintenance and Repair Services

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB #01A6458) for HVAC, Ice Maker, and Refrigeration System Maintenance and Repair Services in District 01, specifically targeting Maintenance Stations and Safety Roadside Rest Areas in Lake and Mendocino Counties. The procurement seeks a contractor to provide comprehensive maintenance and repair services for heating, ventilation, air conditioning (HVAC), ice makers, and refrigeration systems, which includes all necessary labor, tools, equipment, travel, vehicles, and permits. Contractors must possess three specific California Contractors State Licensing Board licenses: C-20 for Warm-Air Heating, Ventilation and Air-Conditioning, C-38 for Refrigeration, and C-10 for Electrical Contracting. The contract will cover routine and non-routine maintenance of equipment including mini-split systems, walk-in coolers, heater/air conditioning equipment, and ice maker water filters. Bids are due on January 7, 2025, at 2:00 PM, with bid opening at 2:30 PM, and the proposed contract term runs from February 3, 2025, through February 2, 2028.

While there is no mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement, the solicitation encourages DVBE participation with potential incentives of 1-5% based on participation levels. A Small Business preference of 5% is also applicable to this procurement. The total bid proposal must not exceed $461,000, with a 10% allowance for parts, materials, and supplies based on the total bid amount. Prevailing wages are required if the total bid amount exceeds $15,000, and payment bonds are mandatory for service requests exceeding $25,000. Although no incumbent vendors are specified, the contract appears designed to support ongoing maintenance of Caltrans infrastructure across multiple counties. Interested contractors should note that while an equipment list is not available, the contract covers eight specific maintenance stations and rest areas, suggesting a targeted and precise scope of work.