HVAC Filter for Various City Hall Department (Two Year Contract)

The City of Boston is soliciting sealed bids for the procurement of HVAC filters for various City Hall departments under a two-year contract. This invitation for sealed bids is posted through the City of Boston Supplier Portal (Event EV00017307) and represents an estimated quantity of supplies to be procured over the contract period. The specific deliverables consist of HVAC filters required to maintain the heating, ventilation, and air conditioning systems across multiple City Hall departments. Sealed bids must be submitted no later than April 28, 2026, at 12:00 PM to One City Hall Square Room 808, Boston, MA 02201, with bids to be publicly opened on the same date and time. Prospective bidders must submit pricing on a firm bid basis and should direct any questions regarding the bid specifications to Paul Mathurin at 617-635-1818 or Paul.Mathurin@boston.gov at least seventy-two hours prior to the bid deadline. The City reserves the right to reject any or all bids and award the contract in its best interest, with contract award subject to the approval of the Mayor of Boston and a maximum bid acceptance period of ninety days following bid opening.

The City of Boston is exempt from federal excise taxes and Massachusetts sales and use tax, and exemption certificates will be provided to the successful bidder following award. All contractors must comply with Massachusetts prevailing wage requirements if applicable, maintain appropriate insurance coverage, and comply with all applicable anti-discrimination laws. Bidders are required to certify that neither they nor their subcontractors are currently debarred or suspended by any government entity. Bid deposits are required as specified in the advertisement, with deposits of twenty dollars or less retained as a bid filing charge; all other bid deposits except those of the three lowest responsible and responsive bidders will be returned upon notice of award or within ninety days of bid opening if no award is made. The successful bidder must execute the contract and furnish required security within ten calendar days of receiving notice of acceptance. The contract is subject to the availability of appropriation and may be cancelled if sufficient funds are not appropriated in any fiscal year. No specific budget range or award value is disclosed in the posted materials.