HVAC Contractor for Maintenance and Repair at Various Locations

Cambridge Housing Authority is requesting sealed bids for HVAC maintenance and repair services at various CHA-owned and managed properties throughout Cambridge, Massachusetts, with bids due September 3, 2026. Bidders must be certified by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) in the HVAC category — a mandatory eligibility requirement.

Contractors must have operated as a corporation or company for a minimum of five years and must submit a current DCAMM Certificate of Eligibility with their bid. The scope includes heating, ventilation, and air conditioning maintenance; replacement of parts and equipment; system testing and inspections; and emergency repair services provided on an as-needed basis through work orders issued by authorized CHA representatives.

The contract is structured as a three-year, as-needed draw-down contract with a total value not to exceed $775,000 over the term, with annual preventive maintenance expenditures capped at $125,000. Each bid must include a 5% bid deposit in the form of a certified check, bid bond, or cashier's check payable to Cambridge Housing Authority. The successful bidder must furnish Payment and Performance Bonds each in the amount of 100% of the contract value. All bids are subject to Massachusetts General Law Chapter 149 and Davis-Bacon Wage Determination Rates.

Bid documents are available through Procore beginning August 20, 2026 at 10:00 AM. Written questions are due August 28, 2026 at 1:00 PM, with addenda issued no less than 48 hours before the bid deadline. Bids must be submitted electronically through www.procore.com. Award is subject to Board of Commissioners approval and availability of appropriated funds. Do not submit on COMMBUYS.