HVAC Coil Cleaning and Related Services

St. Mary's County Public Schools (SMCPS) in Maryland is requesting price quotes for HVAC coil cleaning and related services across approximately 48 school buildings and facilities throughout St. Mary's County, with quotes due October 7, 2026 at 2:00 p.m. and questions due September 30 at 12:00 p.m.

The scope encompasses annual evaporator coil cleaning, condenser coil cleaning, and contactor cleaning services on 428 rooftop units (RTUs), 85 package units, 75 split units, and 56 Bard-type units. Work must be performed between 6:30 a.m. and 3:00 p.m., Monday through Friday, on non-school closure days per the SMCPS operational calendar. Vendors must price line items separately for each unit type and service category, including technician/mechanic and general laborer rates. Time-and-materials billing is permitted for repairs discovered during cleaning, provided the Director of Maintenance approves in advance. Contractors must submit a signed W-9, complete a Business Relationship Affidavit, comply with Maryland sex offender registration laws, provide three references for HVAC coil cleaning at K–12 facilities, maintain $1,000,000 commercial general liability and $1,000,000 business auto liability insurance, and provide a one-year warranty on all newly purchased or replaced parts. A tobacco and alcohol/drug-free environment must be maintained.

The not-to-exceed amount is $49,999 for the first year. The contract term is one year with options to renew for four additional one-year periods; renewal price increases are capped at the Consumer Price Index-Urban (CPI-U) for the Washington D.C. metropolitan area. SMCPS reserves the right to award in total or in part and to make multiple awards based on best value determination. Vendors must submit pricing on the provided Specification Pricing and Delivery Sheet (SPDS).