HVAC chiller services and repairs

Broward College is requesting proposals for preventive maintenance and commercial HVAC chiller services and repairs for Trane and York chillers collegewide under RFP-2026-287-OA, with proposals due September 23, 2026 at 2:30 p.m. ET and site visits scheduled for August 19–20, 2026. Respondents must be licensed by the State of Florida as either a Certified Mechanical Contractor or Certified Class A Air-Conditioning Contractor, and must provide proof of manufacturer certification or authorized training for technicians servicing Trane and York equipment.

The scope encompasses preventive maintenance on quarterly and annual scheduled bases as well as emergency repairs across multiple College campuses and centers in Broward County. The College currently maintains services through August 10, 2027 and reserves the right to award to a single or multiple vendors.

The resulting contract will commence upon execution for an initial three-year term with options for renewal for three additional one-year periods plus a potential 180-day extension, subject to mutual agreement and College Board of Trustees approval. No minimum dollar amount or service volume is guaranteed. Pricing shall be quoted F.O.B. destination with delivery included and remain firm for the initial three-year period with no increases permitted; renewal price adjustments may be requested approximately 90 days before each renewal period and cannot exceed the percentage change in CPI-W for the Miami-Fort Lauderdale area or five percent, whichever is less.

Insurance requirements include commercial general liability of $1,000,000 per occurrence and professional liability of $500,000 per occurrence; the College is exempt from all deductibles and vendors must maintain coverage during the entire contract period and for three years after completion if claims-made policies are used. The College reserves the right to expand, reduce, or modify the scope during negotiations based on budget constraints. No formal bidders' conference will be held.