HVAC Chiller Preventive Maintenance - Trane and Carrier

The Alamance-Burlington School System is seeking proposals for HVAC chiller preventive maintenance services covering Trane and Carrier brand chillers across multiple school sites in Alamance County, North Carolina. The procurement is a Request for Proposal (RFP) for a service agreement spanning July 1, 2024, through June 30, 2025, with optional renewals for two additional years. The project involves performing annual preventive maintenance on 33 chillers located at elementary, middle, and high schools, as well as administrative offices. Contractors must possess appropriate manufacturer certifications, carry relevant licenses, and be capable of providing comprehensive maintenance services including written reports after each maintenance session. Sealed bids are due by December 9, 2024, at 12:00 PM, with bid opening at 12:30 PM the same day. Evaluation criteria will include cost, contractor reputation, references, proximity to Alamance County, prior experience with school HVAC maintenance, and ability to meet district service requirements. Bidders must submit an original and two copies of their proposal, including a completed bid form, company qualifications, and three professional references.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet specific insurance requirements, including worker's compensation and general liability coverage. While no incumbent vendors are directly mentioned, the proposal requires detailed documentation of manufacturer certifications and technical capabilities. The Alamance-Burlington School System reserves the right to reject any or all bids and select the proposal that best serves the district's interests, which may not necessarily be the lowest bid. Though a specific budget range is not provided, the comprehensive nature of the maintenance requirements suggests a significant service contract value. Potential bidders must demonstrate technical expertise in servicing Trane and Carrier chillers, with the ability to perform not just preventive maintenance but also potential installation and repair services. The school system appears to be seeking a qualified, reliable partner for long-term HVAC system maintenance across its educational facilities.