HVAC and Roof Insulation Repairs - County Superior Court

Carteret County Government is soliciting competitive proposals under ITB 072126S1WSHP to replace and install HVAC equipment serving Superior Courtroom 1 at the Courthouse in Beaufort, North Carolina, with proposals due August 26, 2026 at 10:00 a.m. EST and a mandatory site visit on July 30, 2026 at 8:00 a.m. EST. All bidders must hold North Carolina general contracting licensure for contracts of $40,000 or more under General Statutes Chapter 87.

The base scope includes removal and replacement of existing water source heat pumps on the mechanical platform, connection to existing power and water/duct piping, test and balance reporting, replacement of existing plywood on the attic platform, and repair of sheet rock ceilings on the second floor. Six alternate bids are available: replacement of WSHPs with split system heat pumps and dehumidifiers, spray foam and batt insulation, removal and reinstallation of lay-in ceilings, upgrade to R-30 batt insulation, existing ductwork cleaning, and installation of Envirocon/CMS controls.

The base bid contract completion timeframe is two consecutive weekends; Alternate Bid No. 1 extends to six weeks. Liquidated damages of $500 per day apply for delays exceeding specified timeframes. A 5% bid bond in a separate sealed envelope is required with proposal submission. Three copies of sealed proposals must be delivered to Ray Farnum, Project Coordinator, 5231 Business Drive, Newport, North Carolina 28570. Performance and Payment Bonds, each equal to 100% of contract price, must be furnished within ten days of award by a North Carolina-licensed surety. Contractors must provide detailed cost breakdowns itemizing materials, labor, and taxes on official company letterhead; obtain all required permits; provide Certificates of Insurance for liability and Workers' Compensation; and comply with North Carolina Building Code, OSHA standards, and E-Verify requirements. A 12-month warranty against patent defects is required, with manufacturer warranties applying where they exceed this period. Payment is made in one lump sum within 30 days after work acceptance and submission of a notarized affidavit and invoices. Carteret County reserves the right to award to multiple qualified contractors or reject any or all proposals.