Human Resources Management Services

Madison County, Iowa is issuing a Request for Proposal (RFP) for outsourced Human Resources Management Services to support approximately 140 county employees. The procurement seeks a qualified firm or individual to serve as the primary HR leadership resource responsible for planning, directing, and administering comprehensive human resources programs in compliance with County policies, Iowa law, and federal regulations. The scope of services encompasses HR policy development and compliance, employee relations and performance management, classification and benefits administration, recruitment and hiring, records management, labor relations and safety, and general HR administration. Required qualifications include proven senior-level HR leadership experience, comprehensive knowledge of Iowa Code and federal employment laws, and preferably experience in public sector, county, or unionized environments. Evaluation criteria include cost and value, experience and qualifications, understanding of scope and proposed approach, public sector HR experience, service continuity and coverage plan, references, and risk management and compliance approach. Sealed proposals consisting of three hard copies and one digital copy (USB) must be submitted by 4:00 p.m. on Friday, March 13, 2026, to the County Auditor at 112 N. John Wayne Drive, Winterset, Iowa 50273. Questions regarding the proposal must be submitted by Monday, March 2, 2026, with contract award anticipated between March 17 and 24, 2026, and a contract start date of Monday, June 1, 2026.

The RFP does not identify any set-aside designations or restrictions on organization types eligible to respond. No incumbent contractor or current service provider is identified in the solicitation. Pricing proposals may include fixed monthly or annual fees, hourly rates with expected hours per week or month, optional services pricing, and assumptions and exclusions. All bidders must maintain commercial general liability insurance of at least $1,000,000 per occurrence and workers' compensation insurance as required by law, with Madison County named as an additional insured, and must provide proof of insurance or demonstrate the ability to obtain it upon award. Proposers must disclose any potential conflicts of interest. The RFP does not identify a specific funding amount or award value range. The initial contract term is two years with renewal options subject to Board of Supervisors approval. Faxed or emailed proposals will not be accepted.